Wednesday, April 11, 2018

UPDATE & OPINION: City of Redmond City Council passes historic "Council Committee" legislation

Double-click image to enlarge
Double-click image to enlarge

Bob,

Looks like 1913 was the first adoption [of standing committees] through Ordinance No. 4.   The next amendment, according to the legislative history, occurred in 1974.   From my read on these two documents alone, many rules, procedures, and most likely, applicable laws, have changed.   
I hope this helps.

Michelle 
Michelle M. Hart, MMC
City Clerk|City of Redmond

MS: 3NFN|15670 NE 85th St.|Redmond, WA 98052
-- March 28, CC Hank Myers

Council Passes Historic Legislation 5-2 (Fields & Anderson) to create Council Committee of the Whole and Edit Rules and Procedures.  

              
March 27, 2018, 7:00 pm, City Hall, Special Council Meeting:

                               ####


Redmond City Council Special Meeting Amending RMC 2.08, 2.32, and the Council Rules of Procedure to Codify Committee of the Whole

1. ORDINANCE NO. 2917: An Ordinance Amending RMC 2.08, Council Meetings, and RMC 2.32, Standing Committees of the Council, to Modify the Council Committee Structure from Standing Committees to Committee of the Whole; to Clarify the Definitions of Meeting Types; and to Update Outdated Code Where Necessary  -- Agenda published 3/20/2018

COUNCIL RULES AND PROCEDURES, March, 2018
COUNCIL RULES AND PROCEDURES (edited), March, 2018

Minutes, March 27, 2018.  

                   



Double-click image to enlarge
Double click image to enlarge
3/28/2018
Double-click image to enlarge



"Seattle Times" obituary of Selwyn "Bud" Young by Carol Beers.  Bud Young was a city council member for 12 years and mayor for 12 years.  


####
Hi Bob,

There is an irony in this change in that more members will have to attend the COTW meetings.  Because all members are allowed, a quorum is now four members rather than two.  At the same time, we have decided to excuse all absences from the COTW because not all members might be able to attend all meetings.  We hardly ever have had fewer than four members of the Council attend Committee meetings in the past.  Now the mandatory number of meetings drops from six to five for those members who are Committee Chairs (I think we will change that title to something like Presiding Officer), and to just the basic four regular Council meetings for those members that do not preside over COTW meetings.  Those are Angela, David and Jeralee.

Jason Antonelli [2018 council candidate] raised the issue in an email that he thinks having smaller Committees makes for more efficient and in-depth relationships with staff.  In my ten years of experience, the added members do not burden the meetings and generally ask questions that might not have otherwise been raised.  If the other four members were excluded from the Committee meetings, then they would only have two or three working days to bring them up to speed on a new topic and get questions answered individually, which is not efficient.  It is not a matter of the four excluded Councilmembers not trusting the three Committee members, it is a matter of all Councilmembers doing full due diligence in the performance of our jobs. 

Personally I found it offensive to be told that I could not get first hand information, or spend additional time on my own to understand issues better.  The three members only format put an artificial cap on how active I can be as a Councilmember.  At the same time, the number of mandatory meetings is reduced.  Historically we did a report showing Committee and Council attendance records by member, and I hope we will do that again under the COTW arrangement.

Best wishes-

Hank Myers
Redmond Council Member
Chair Parks and Human Services Committee
Member Public Works and Planning Committee
3/28/2018

CC: Michelle Hart
Excerpt

####

Mar 31 ,2018
Thank you for emailing me with your question about the Parks and Human Services meeting on Tuesday.
Yes, it will be a meeting of the whole.  The ordinance goes into effect 5 days after passage, which would be before our next meeting day of Tuesday.
As for how the agenda will be available, you can find it online here:  https://redmond.legistar.com/View.ashx?M=A&ID=600745&GUID=8235F567-DA8E-4F55-A8E1-3623A33B62B7.
In past practice the agenda has been handed out inside the meeting room, but you raise an interesting question. [about leaving copies in or outside the Counsel Conference Room.]  I will confer with our clerk Michelle Hart on this matter to figure out the best way to share the paper copies.
Thank you again for sharing your thoughts,
Angela Birney


Seal_of_Redmond,_Washington
Angela Birney
Council President | City of Redmond
MS: EXEC | 15670 NE 85th Street | Redmond, WA 98073


####


Continuing the conversation --   the meetings calendar is also an archive.  The information, including the agenda, will remain there and always accessible to the public.  This information does not go away.  At such time that we are able to move these meetings into the Chambers, the committee information will show in 2 places… on the meetings calendar with all other meetings and their respective information; as well as in the back end archive.  I have no control over the technology limitations in this regard, which, will be resolved as soon as committee meetings are recorded in the Chambers (that is the current limitation). 

I see no reason we cannot post the committee meeting agendas with the other agendas in the lobby.  I think this is a good addition, with the recent change in structure, and makes sense. 

With respect to making copies of agendas and meetings materials for committee meetings and leaving these outside the meeting room doors, this is something that we would notdo, as most of our meetings are fully electronic, and access to that information is through the City’s website.  This is by design in an effort to become a paperless meeting. 

I hope this answers it.

Thanks!

Michelle
April 4th  cc Angela Birney

I disagree.  The clerk places paper agenda copies on the Council Chambers front desk for the regular business meetings and study sessions.  Council Committee meeting agendas should be placed inside the Council Conference Room as well.  In addition the Customer Service desk should have a copy of the agenda and be informed where the Committee meetings are held should the public inquire. 

B. Yoder 
####

Council Standing Committees

The standing committees shall function to inform and educate the Council on existing city programs and issues, to provide an opportunity to explore the implications of policy alternatives as part of the policy development process, and to serve in an advisory capacity to the Council as a whole in reviewing policy matters referred to them by the Council, and such other matters as the whole Council by simple majority vote may direct. The committees shall have no power or authority to commit the city or to take any binding action on their part without the express authorization of the Council as a whole. The committees shall be concerned primarily with policy matters and matters vested in the legislative body of the city and shall not become involved in the administration of the city government and city interests. (per RMC Chapter 2.32)
--Source:  www.redmond.gov.  March 30, 2018

The Committee of the Whole

The Committee of the Whole will function to inform and educate the Council on existing city programs and issues, and to provide an opportunity to explore the implications of policy alternatives as part of the policy development process. The committee shall review items put before it by the city administration and shall take up matters referred to it for study by a majority of the Council. The committee shall be concerned primarily with policy matters and matters vested in the legislative body of the city and shall not become involved in the administration of the city government and city interests. (per RMC Chapter 2.32)

The membership of the Committee of the Whole consist of all of the Members of the City Council.  The meetings are open to the public.  www.redmond.gov, April 11, 2018

####

Committees of the Whole

A.  Committee of the Whole “Committee” is hereby established as regular meetings of the Council with the purpose of studying matters of Parks and Human Services; Planning and Public Works; Public Safety; Finance, Administration, and Communications; and Regional Affairs, as codified in RCW 2.08 and 2.32.

CREDIT:  LEXIE YODER, DOCUMENT FORMATTING FROM PDF TO JPEG

No comments: